Working in administration you are the lifeblood of an organisation, keeping it running behind the scenes. You could have variety of job titles – Clerical assistant or office administrator are just a couple of them. Your main role is to provide administrative support for an office or department.
What is the work of a Administrator?
A day in the life of an administrator usually includes at least one or two of the following tasks:
- Filing and retrieving information and documents
- Data entry
- Typing letters
- Managing diaries
- Booking travel
- Maintaining office equipment
- Answering the phone and providing switchboard cover
- Looking after visitors
- Your role will depend on the size of the organisation you work for. Wherever you work, one thing is for sure – because of the support you’ll provide, you’ll be in great demand with other team members.
Essential skills required and principal duties:
You’ll need to be a people person as your role involves working with people from all levels throughout the organisation to help them in their daily jobs. You’ll also need to be super-efficient to make sure you can balance your own workload with all those extra little requests that will come in from round the office during the day…’Please can you order some more pens as I’ve just taken the last one?’ ‘Can you show me how the fax machine works please…?’
This list covers for the usual list of skills that employers ask for:
- Methodical and organised
- Good at juggling tasks and prioritising work
- A good team player
- Computer literacy and good typing skills
- Accurate with good attention to detail
- Show initiative.